Registrar – Academic Office

JOB TITLE:
Registrar

DEPARTMENT:
Faculty

JOB STATUS:
Full-Time

SUPERVISOR:
Dean of Academics

EFFECTIVE DATE:
July 1, 2026

APPLY HERE

Biblical Principles and Expectations:

All employees proclaim the Gospel of Jesus Christ through their employment, thereby furthering CVCA’s mission to Educate and Cultivate Servants for Christ.

Ministry Overview:

Cuyahoga Valley Christian Academy is a non-profit ministry dedicated to Educating and Cultivating Servants for Christ. We are a middle and senior high school committed to high academic standards. Our biblically integrated, college-preparatory curriculum is delivered by a dedicated staff of Christian professionals committed to teaching from a biblical worldview and philosophy. We are committed to providing our students with experiences that will foster in them a servant’s heart, including extra-curricular activities, inter-scholastic athletics, music, theater, short-term mission trips, and numerous service opportunities. CVCA aims to create a Christian school community characterized by transforming relationships that produce a lived-out faith in the lives of our students, faculty, and staff.

Ministry Requirements:

  • Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
  • Faithfully upholds CVCA in prayer
  • Participates in Chapel as schedule permits
  • Demonstrates behavior aligned with CVCA’s Mission Statement, Statement of Faith, Core Values, policies, and expectations
  • Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Job Summary:

The purpose of the Registrar position for the Academic Office is to entrust one CVCA staff member with the management, organization, and upkeep of CVCA student data, particularly related to student transfer and internal academic documents (transcripts, etc.), academic information necessary to renew Jon Peterson and EdChoice scholarships, standardized testing data, and any CCP coursework information. The position also provides standardized testing support for ordering tests, securing test materials, and communicating student test results to students and families.

Essential Duties and Responsibilities:

  • Creates and populates new academic counseling files for incoming sixth through twelfth-grade students.
  • Prepares and sends transcripts, among other relevant student records, to schools receiving students withdrawing from CVCA
  • Provides alumni of CVCA with transcript materials, as requested, after verification of legitimate requests
  • Assists the Director of College Counseling (during October) with the creation of PDFs of senior transcripts and uploading these records to Naviance for each senior at CVCA.
  • Assists the Director of College Counseling (during October) with the creation of PDFs of senior class schedules and uploading these records to Naviance for each senior at CVCA.
  • Assists the Director of College Counseling (during October) by inputting senior GPAs and ACT/SAT scores into Naviance.
  • Assists the Director of Guidance with Malone University registration and application materials related to CCP courses (February to April)
  • Captures and provides student testing data relevant to EdChoice scholarship renewals each spring
  • Collaborates with the Director of OASIS to facilitate Jon Peterson scholarship renewals each spring
  • Manages work permit-related paperwork and questions submitted by CVCA students
  • Distributes and communicates testing results for ACT to student testers and their families (May), including helpful resources for using score reports to improve future testing results
  • Facilitates easy access to relevant student data for all CVCA administrators, and prepares helpful reports built from student data (upon request), such as the October Academic Ends Report to the CVCA Governing Board
  • Prepares Reports for teachers relevant to MAP Growth testing, as well as ACT results
  • Facilitates standardized testing processes for CVCA (ordering materials and registering students for PSAT, ACT, IOWA testing, and MAP Growth, communicating with test proctors, etc.)

Knowledge, Skills, and Abilities:

  • Proficiently use programs such as FACTS/Renweb and Google Work Apps
  • Strong oral and written communication skills
  • Strong organizational skills
  • Understanding of CVCA’s and Ohio’s academic expectations for high school students
  • Ability to multitask
  • Ability to maintain confidentiality
  • Patient
  • Kind

Education and Experience:

  • Four-year Bachelor’s Degree Required
  • Some experience with data management and reporting preferred

Working Conditions and Physical Demands:

  • Work is typically performed in a standard office setting
  • May require frequent sitting, standing, or walking

About CVCA:

Cuyahoga Valley Christian Academy, founded in 1968, is a private, college-preparatory, non-denominational Christian middle and high school that seeks to Educate and Cultivate Servants for Christ. Students meet rigorous admissions standards both academically and spiritually. CVCA’s 1,170 students, of whom 20% represent minority populations, come from a nine-county area. Our facilities include state-of-the-art technology, seven science labs, Innovation Lab, a 31,000 square-foot fieldhouse and competition gymnasium, a 600-seat chapel/auditorium, and 70 acres of sports facilities, including a turf stadium and all-weather track. CVCA is fully committed to maintaining an ethnically/culturally diverse faculty and student body within a biblical community.