Front Office
Administrative Assistant

JOB TITLE:
Administrative Assistant

DEPARTMENT:
Administration

JOB STATUS:
Full Time

SUPERVISOR:
Middle and High School
Principals

EFFECTIVE DATE:
August 1, 2025

APPLY HERE

Biblical Principles and Expectations:

All employees proclaim the Gospel of Jesus Christ through their employment, thereby furthering CVCA’s mission to Educate and Cultivate Servants for Christ.

Ministry Overview:

Cuyahoga Valley Christian Academy is a non-profit ministry dedicated to Educating and Cultivating Servants for Christ. We are a middle and senior high school committed to high academic standards. Our biblically integrated, college-preparatory curriculum is delivered by a dedicated staff of Christian professionals committed to teaching from a biblical worldview and philosophy. We are committed to providing our students with experiences that will foster in them a servant’s heart, including extra-curricular activities, inter-scholastic athletics, music, theater, short-term mission trips, and numerous service opportunities. CVCA aims to create a Christian school community characterized by transforming relationships that produce a lived-out faith in the lives of our students, faculty, and staff.

Ministry Requirements:

  • Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
  • Faithfully upholds CVCA in prayer
  • Participates in Chapel as schedule permits
  • Demonstrates behavior aligned with CVCA’s Mission Statement, Statement of Faith, Core Values, policies, and expectations
  • Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Job Summary:

Provides broad administrative assistance including, but not limited to: answering the phone, directing calls, responding to basic requests or questions, processing forms, maintaining certain records and facilitating communication between administration, faculty, staff, students, and families.

Essential Duties and Responsibilities:

  • Provide coverage of the general phone line for the front office
  • Use RenWeb and School Messenger/Safe Arrival to ensure attendance is reported and accurately recorded for all classes each period of the school day
  • Follow up with teachers to ensure they have accurate attendance for their classes
  • In coordination with the Welcome Center, document late arriving and early dismissing students – check sign-in sheets throughout the day, and follow up with teachers and families on discrepancies
  • Maintain all excused and unexcused absence and tardy documentation and record keeping per the CVCA Student-Parent Handbook
  • Communicate with parents and students regarding attendance-related questions and concerns
  • Complete monthly reports for the Finance Office as needed – subs and teacher coverages (detentions, etc.)
  • Administer parking passes for students, faculty, and staff
  • Coordinate classroom substitute teacher procurement and placement daily
  • Distribute and post mail
  • Other duties as assigned

Knowledge, Skills, and Abilities:

  • A passion for building relationships with students, parents, and faculty in a Christian environment, with the mission to educate and cultivate servants for Christ
  • Highly developed interpersonal communication skills (written, verbal, and phone)
  • Ability to multitask with patience and flexibility
  • Ability to maintain confidentiality and use discretion
  • Ability to work independently or as part of a team
  • Excellent observation and analytical skills
  • Highly detail-oriented and well-developed organizational skills
  • Very proficient in Google Suite (e.g. calendar, docs, forms, sheets, etc.), Microsoft Office, e-mail, internet, and other relevant software; ability to operate standard office equipment

Education and Experience:

  • High school diploma or GED equivalent
  • One (1) year of related experience

Working Conditions and Physical Demands:

  • Work is typically performed in a conventional office environment
  • Sit for long periods of time working on a computer
  • Use hands to handle, control, or feel objects, tools, or controls
  • Able to lift up to 15 pounds at times

About CVCA:

Cuyahoga Valley Christian Academy, founded in 1968, is a private, college-preparatory, non-denominational Christian middle and high school that seeks to Educate and Cultivate Servants for Christ. Students meet rigorous admissions standards both academically and spiritually. CVCA’s 1,170 students, of whom 20% represent minority populations, come from a nine-county area. Our facilities include state-of-the-art technology, seven science labs, Innovation Lab, a 31,000 square-foot fieldhouse and competition gymnasium, a 600-seat chapel/auditorium, and 70 acres of sports facilities, including a turf stadium and all-weather track. CVCA is fully committed to maintaining an ethnically/culturally diverse faculty and student body within a biblical community.